Preventive maintenance for medical equipment: templates and due dates
KIBBO schedules each medical device's preventive maintenance with a template, frequency, assignee and due date, and gives notice before it falls due. The workload view shows what is coming up each week and what is overdue. Work done stays in the equipment history file. It is included on every plan.
Each preventive task follows a template with its own fields
A template defines a type of preventive maintenance: name, description, frequency and an expected duration that is preloaded when the work is carried out. Its fields come in four types: yes/no, number, file and list. Templates have versions, and an audit tab logs the version, date, author and changes of each one.
Acceptance criteria per field, when the template applies them
The option «Aplica criterios de aceptación» (Acceptance criteria apply) is turned on template by template. In the app's words, it allows limits or expected values to be set for each field when the maintenance is carried out. A value measured during the test, such as leakage current, is then written into the template next to the value expected of it.
Every maintenance task with its device, assignee and due date
Each maintenance task links a template to a device, an assignee and a due date. The assignee can be a person or a service provider company. The list filters by building, status, template, assignee and service provider, can be exported and shows each task in one of four statuses: pending, overdue, done on time or done late.
The workload view: each week's preventive work, by template
The «Carga» (Workload) view lays preventive maintenance out as a grid, with one row per template and one column per week: overdue, the current week, the following weeks and everything after. Each cell counts that template's tasks for that week, and tapping it opens the filtered list. Due dates can be seen coming, and so can the busiest weeks.
KIBBO gives notice before the due date
KIBBO gives notice before each maintenance task falls due. If the date passes anyway, it marks the task «Vencido» (Overdue) and the device profile shows «Mantenimiento fuera de término» (Maintenance past due). The dashboard groups open maintenance into scheduled, upcoming and overdue. Reports show the maintenance completed and the maintenance done by each user.
Once done, it is logged and the next one is scheduled
Maintenance is carried out from the device profile in three steps: «Datos», «Campos» and «Próximo» (Data, Fields, Next). The execution data is entered, the template's fields are filled in and, as the last step, the next one is scheduled, so the series does not break. The work stays in the equipment history file, dated and signed, as done on time or done late.
Frequently asked questions
What is a preventive maintenance template in KIBBO?
It is the basis for a type of preventive maintenance: name, description, frequency, expected duration and fields of the yes/no, number, file or list type. It can apply acceptance criteria, which allow limits or expected values to be set for each field when the maintenance is carried out. It has versions, and an audit tab logs the version, date, author and changes.
How does KIBBO show preventive maintenance that is about to fall due?
KIBBO gives notice before each maintenance task falls due and, if the date passes, marks it «Vencido» (Overdue). The workload view shows, by template and by week, the overdue tasks, those for the current week and those for the following weeks. The dashboard brings together open maintenance: scheduled, upcoming and overdue.
Can an outside service provider be the assignee of a preventive maintenance task?
Yes. The assignee of a maintenance task can be a person or a service provider company. The maintenance list and the workload view filter by service provider, and each service provider's profile brings together the maintenance it is in charge of.
Which KIBBO plans include preventive maintenance?
All of them. Preventive maintenance is available on every KIBBO plan.
Every preventive task, with its date, its assignee and its record.
Preventive maintenance is available on every KIBBO plan.