Spare parts and supplies for medical equipment, by storeroom and batch
KIBBO tracks the stock of spare parts and supplies for medical equipment in each storeroom, with a minimum per item, batches and movements with user and reason. A spare part added to a work order is deducted from stock. Invoices and delivery notes are read with AI. It is included on every plan.
Each spare part or supply, with its code, brand and model
Each item has an internal code, name, category and subcategory, image, brand, model, unit of measure and patient type, such as adult or neonatal, and shows whether it is original or alternative. Adding an item takes four steps: data, supplier, initial stock and status. Each institution sets its categories, subcategories and storerooms.
Stock by storeroom, with transfers that keep the total
An institution can have several storerooms, and stock and movements are shown for each one. An item is transferred from one storeroom to another with a quantity and a note, and the account's total does not change. Each item carries a location note, and the list can be searched by code, name, category or location.
A minimum per item and the «Stock bajo» flag
Each item has a minimum stock, and the list flags as «Stock bajo» (Low stock) the items that have run short. The header counts how many items are in that state, and the «Solo stock bajo» (Low stock only) filter brings them into one view. What needs restocking shows up before a spare part runs out in the middle of a repair.
What a work order uses comes out of stock
From the work order, the «Artículos» (Items) tab adds the spare part used, and KIBBO deducts it from stock as «Consumo OT» (work order consumption), linked to that order and that device. The other movements are stock in, stock out, adjustment and write-off, each one logged with date, user, reason and, when needed, a supporting file.
Oldest batches first, and what each purchase cost
Each stock entry forms a batch, with its supplier, cost, original quantity and remaining quantity. Batches are ordered from oldest to newest, and consumption follows that order. The item's «Proveedores» (Suppliers) tab shows who it was bought from, the last cost and the last purchase, how much was bought and how much is still in stock (see vendor management).
Invoices and delivery notes, read with AI before stock moves
With «Registrar factura» (Log invoice), an invoice or a delivery note is uploaded as a PDF or a photo of up to 10 MB. KIBBO reads it with AI from OpenAI, an external provider, to update the stock, and the review opens on a full screen: the user checks what was read before confirming. The item list can also be imported and exported.
Frequently asked questions
How does KIBBO deduct a spare part used in a repair from stock?
From the device's work order: the spare part is added in the «Artículos» (Items) tab, and KIBBO deducts it from the storeroom's stock as a «Consumo OT» (work order consumption) movement, linked to that order and that device. Consumption draws on batches in order, from oldest to newest.
Can KIBBO track spare parts stock in more than one storeroom?
Yes. Stock and movements are shown by storeroom, and an item is transferred from one storeroom to another with a quantity and a note, without changing the account's total. Each institution sets its storerooms, categories and subcategories.
How is a spare parts invoice or delivery note logged in KIBBO?
With «Registrar factura» (Log invoice): the invoice or delivery note is uploaded as a PDF or a photo of up to 10 MB. KIBBO reads it with AI from OpenAI, an external provider, to update the stock, and the review opens on a full screen before confirming. Manual movements (stock in, stock out, adjustment and write-off) are logged with user and reason.
Which KIBBO plans include spare parts and supplies?
All of them. Spare parts and supplies stock is available on every KIBBO plan.
Every spare part, with its storeroom, its batch and the order that used it.
Spare parts and supplies stock is available on every KIBBO plan.